Bylaws of the West Allis Student Government Association (WA–SGA)

We, the members of the West Allis Student Government Association of the Milwaukee Area Technical College (hereafter referred to as MATC), establish the following bylaws as the Constitution governing our campus as allowed under the Articles of Authorization of the Student Government Association MATC (hereafter referred to as the Articles of Authorization). The West Allis Student Government Association (hereafter referred to as WA-SGA) will operate under these bylaws along with the Articles of Authorization.

Section I — Student Representative Requirements

Membership of the WA-SGA shall be restricted to students who have met the requirements and have been properly elected by the process outlined by the Articles of Authorization (see: Articles of Authorization, Article III, Section 2).

Section II — Duties

The duties of all representatives shall be as follows:

  1. To promote and represent the Student Government and Student Life
  2. To report to the students of the West Allis campus
  3. To attend and take an active part in all General Assembly meetings
  4. To attend and/or take an active part in at least three events and functions put on by the Student Government and Student Life

Section III — Active Standing

To remain in active standing, Student Representatives are allowed two unexcused absences per semester for General Assembly meetings or events as outlined in the Articles of Authorization. Unexcused absences from events will only apply when a Student Representative is scheduled to be at a certain event and does not attend. Excused absences from Student Government General Assembly meetings and events will be at the discretion of the Executive Board (see Art. III).

All Student Representatives who have accumulated more than two unexcused absences will receive a letter of jeopardy signed by the President, Vice President, and Secretary. That student may then go before the General Assembly to plead his/her case. This appeal will be treated as new business and the student’s appeal will require a majority vote of the General Assembly to be accepted. Any further unexcused absences will result in an automatic dismissal from the WA-SGA.

Section 1 — Meeting Dates

At least one General Assembly meeting must take place every month during fall and spring semesters. Dates and times for these meetings will be set no later than the second General Assembly meeting of any given semester.

Section 2 — Special Meetings (General Assembly)

Special meetings of the General Assembly may be called by the President at any time. Notification of these meetings will be made at least 48 hours prior to the meeting. The attendance policy (see: WA-SGA Bylaws, Article I, Section 3) will not apply to special meetings.

Section 3 — Special Meetings (Executive Board or Executive Council)

Special meetings of the Executive Board or Executive Council may be called by any member of the Executive Board with the consent of the President. Notification of these meetings will be made at least 48 hours prior to the meeting. The attendance policy (see: WA-SGA Bylaws, Article I, Section 3) will not apply to special meetings.

Section 4 — Quorum

Quorum is normally required for conducting all official business, elections, and bylaw changes. As outlined in the Articles of Authorization (see: Articles of Authorization, Article VI, Section 3), the quorum is 51 percent of the General Assembly including the presiding chair. Student Representatives must be present at the time of any voting to count towards the quorum percentage. The WA-SGA advisor does not need to be present for quorum to be achieved. (Quorum is not required for special meetings.)

Section 5 — Exceptional Cases

In exceptional cases, official business may still be conducted without quorum via executive decision of the presiding chairperson.

Section 1 — Positions

As outlined in the Articles of Authorization (see: Articles of Authorization, Article IV, Section 1), the WA-SGA will have the following executive positions: President, Vice President, Secretary, and Treasurer. (The position of Secretary may be divided into Recording Secretary and Corresponding Secretary at the discretion of the General Assembly.) These members will make up the Executive Board.

Section 2 — Line of Authority

The line of authority shall be President, Vice President, Secretary/ies, and Treasurer. In the event that the highest ranking officer is not present at a meeting or event, the next in line will act in his/her place.

Section 3 — Duties

The Executive Board shall function in an advisory capacity to the President and General Assembly in their policy-making besides fulfilling the other duties outlined in these bylaws and those incumbent on them as members of the WA-SGA.

Section 4 — Membership Limitations

No member of the Executive Board shall hold office in any other campus organization besides the WA-SGA or the District Student Senate.

Section 1 — Nomination Process

Officers shall be nominated and voted upon at the General Assembly in the spring semester for the following school year. If no past Executive Board member returns for the following semester, the senior most member of the Student Government as selected by the WA-SGA advisor will chair any official meetings until new officers are elected.

Section 2 — Restrictions

Officer nominees must be Student Representatives who meet the requirements as outlined in the Articles of Authorization (see: Articles of Authorization, Article V, Section 1.) Nominees must have served a minimum one semester as a Student Representative on the WA-SGA or as a Student Representative at another MATC campus prior to being nominated, unless it is determined that there is no other Student Representative eligible for a specific position or no others accept a nomination.

Section 3 — Position Limitations

No person shall hold a specific elected office of the WA-SGA for more than two (2) consecutive semesters. (For example, the President may not run for the President position a third semester; however, he/she may run during later officer elections.)

Section 4 — Election Deadlines

Officers should be elected at least one week prior to the first scheduled District Student Senate meeting of the semester if time permits. Otherwise, elections are required to take place one week following the first scheduled District Student Senate meeting.

Section 5 — Executive Board Vacation; Special Elections

Refer to Articles of Authorization, Article IV, Section 3.

Section 1 — President

The duties of the President are:

  1. Preside over all General Assembly and Executive Board meetings.
  2. Represent the WA-SGA as an active and voting member of the MATC District Student Senate, unless elected to a non-voting position.
  3. Represent the WA-SGA at events and functions sponsored by the Student Government and/or the Office of Student Life.
  4. Call special and emergency meetings on an as needed basis.
  5. Work with the Recording or Corresponding Secretary and WA-SGA advisor to create and distribute meeting agendas.
  6. Perform other administrative duties usually incumbent upon this office not otherwise stated in the bylaws.

Section 2 — Vice President

The duties of the Vice President are:

  1. Assume the duties outlined for the President in his/her absence.
  2. Act as an ex-officio member in all committees and, if unable to attend, to receive a report from the Committee Chair.
  3. Report to the President on the committee meetings.
  4. Represent the WA-SGA as an active and voting member of the MATC District Student Senate, unless elected to a non-voting position.

Section 3 — Secretary

The duties of the Secretary are:

  1. Record the minutes and attendance for all General Assembly, Executive Board, and Executive Council meetings
  2. Complete copies of meeting minutes and submit them for approval at the next meeting. Amendments will be noted and approved at that meeting, with changes made prior to being submitted to the Office of Student Life.
  3. File all official WA-SGA documents (i.e. meeting minutes and agendas) in the Office of Student Life within ten (10) days of any General Assembly Meeting.
  4. Keep a list of Executive Council decisions as they are made.
  5. Remind the President of actions needed.
  6. Work with the President and WA-SGA advisor to create and distribute a meeting agenda and meeting reminder prior to meetings.
  7. Handle correspondence: Read all official correspondence received by the WA-SGA and write letters and/or emails.
  8. Maintain a calendar in the WA-SGA Office and post all events related to the WA-SGA, the District Student Senate, the Office of Student Life, and any other related appointments of the WA-SGA.
  9. In the event of the position being divided into Recording Secretary and Corresponding Secretary, the above mentioned duties shall be divided as deemed necessary.

Section 4 — Treasurer

The duties of the treasurer are:

  1. Maintain accurate records of all financial transactions of the WA-SGA
  2. Give an oral and/or written report at least once a month at the General Assembly, Executive Board, and Executive Council meetings.

Section 5 — Additional Positions

Additional positions may be added to the WA-SGA with a term of up to one year on an as needed basis. (See: Articles of Authorization; Article IV, Section 4.)

Section 1 — Standing Committees

The standing committees of the WA-SGA are outlined in the Articles of Authorization, Article IV, Section 5.)

Section 2 — Chairperson(s)

Nominations for chairpersons of all committees will be suggested by the President and General Assembly. To be official, nominees must accept a nomination prior to voting. Nominees will be voted upon by the General Assembly with the majority vote receiving the position.

Section 3 — Subcommittees

Chairpersons may create subcommittees and appoint a chairperson with the approval of the President.

Section 1 — Executive Council Membership

The WA-SGA Executive Council shall consist of all current members of the Executive Board together with the Standing Committee Chairpersons and any other positions created by Article IV, Section 5.

Section 2 — Duties

The Executive Council will help implement programs enacted by the President.

West Allis, Bylaws, 05/08/13