ByLaws of the Mequon Student Government

The Administration of the Milwaukee Area Technical College (hereafter referred to as MATC) establishes the following Bylaws as the Constitution governing the Mequon Student Government of MATC as approved by the MATC Mequon Student Government on May 11, 2012.

We, the Student Representatives of the Mequon Student Government of the Milwaukee Area Technical College (hereafter referred to as MATC), establish the following Bylaws as the Constitution governing our campus as allowed under the articles of Authorization of the Student Government MATC (hereafter referred to as the Articles of Authorization). The Mequon Student Government shall operate under these Bylaws along with the Articles of Authorization.

Section 1 – Student Representative Requirements

Membership of the Mequon Student Government shall be restricted to students who have met the requirements and have been properly elected by the process outlined by the Articles of Authorization (see: Articles of Authorization – ARTICLE III)

Section 2 – Duties

The duties of all Student Representatives shall be as follows: (a) To promote and represent the Student Government and Student Life (b) To report to the students of the Mequon Campus (c) To attend and take an active part in all General Assembly meetings (d) To attend events and functions put on by the Student Government and the Office of Student Life (e) To be available for a minimum of one (1) hour of their time weekly in the Student Government or the Office of Student Life for MATC Mequon Campus students (f) To help plan and run events put on by the Student Government and the Office of Student Life

Section 3 – Volunteers

Students who cannot fulfill the requirements outlined in these Bylaws, have been removed or have stepped down from the Mequon Student Government, may still volunteer and assist the Mequon Student Government on an as needed basis at the discretion of the Mequon Student Government Advisor.

Section 4 – Active Standing; Removal from Mequon Student Government

To remain in active standing, Mequon Student Government Representatives are allowed three (3) unexcused absences per semester for General Assembly meetings or events (see: Articles of Authorization ARTICLE VI, Section 2). An unexcused absence shall be defined as an absence without prior knowledge or consent of the Executive Board or the Mequon Student Government Advisor. Excused absences may include, but are not limited to: attending class, making up an exam, attending workshops or conferences. The Executive Board shall have final discretion whether or not any absence is considered excused. Any Student Representative, regardless of positions held, who have more than three (3) unexcused absences shall receive a Letter of Jeopardy written and signed by the Mequon Student Government Advisor and the Executive Board. At the next scheduled General Assembly meeting following the delivery of a Letter of Jeopardy, the Student Representative(s) in jeopardy shall go through an appeal process before the General Assembly to appeal their potential removal from the Student Government. This appeal process shall be treated as new business. A majority vote from the General Assembly shall be required for a Student Representative to remain in active standing. Following their appeal, if the Student Representative has any further unexcused absences, it shall result in an automatic dismissal from the Mequon Student Government, and removal from any other affiliated Student Government positions they may hold.

Section 4 – Student Representative Reinstatement

The following may occur only at the discretion and approval of the Mequon Student Government Advisor. Student Representatives, who have been removed from the Mequon Student Government, may appeal for reinstatement within one (1) year of their removal. However, a Student Representative removed by the General Assembly must wait one complete semester before attempting to run for re-election, and cannot be automatically reinstated. (i.e.: A Student Representative removed any time during the Fall Semester must wait until the following fall.) Appeal for reinstatement can only be accepted so long as the number of active Student Representatives would not exceed the number of maximum representatives outlined the Articles of Authorization, otherwise, the student must wait until an open seat becomes available. All appeal processes shall be treated as new business, and require a majority vote for reinstatement.

Section 1 – Meeting Dates

At least one (1) General Assembly meeting must take place every month during the fall and spring semesters. The schedule for all General Assembly meetings shall be created at the first General Assembly meeting of the fall semester and spring semester.

Section 2 – Special Meetings (General Assembly)

Special meetings may be called by the President at any time. Notification of these meetings must be made at least forty-eight (48 ) hours prior. The attendance policy shall not apply to Special Meetings; however, synchronous voting is highly encouraged.

Section 3 – Special Meetings (Executive Council)

Special Meetings of the Executive Council may be called by any member of the Executive Board with the consent of the President. Notification shall be made to all Executive Council members shall be made at least 24 hours prior to the meeting.

Section 4 – Meeting Reminders

Attendance and knowledge of all meetings is the responsibility of each Student Representative. Reminder notices shall be given for all meetings on an as needed basis. A schedule of all Mequon Student Government and District Student Senate General Assembly Meetings shall be posted on all Student Life sponsored bulletin boards on the Mequon Campus, in the Student Government Office, and distributed at the following General Assembly meeting upon its creation.

Section 5 – Quorum

Quorum is required for conducting all official business, elections, and bylaw changes. As outlined in the Articles of Authorization, the percentage for quorum to be achieved is 51% of the General Assembly, including the presiding chairperson. Synchronous voting is allowed with prior knowledge of the Executive Board. Student Representatives must be present at the beginning of the meeting to be counted for the quorum percentage, and must be present at the time of a vote for it to be properly casted. The Mequon Student Government Advisor does not need to be present for quorum to be achieved; however, their attendance is strongly encouraged to provide impartial information and insight to all Student Representatives and meeting attendees. Official business can still be conducted without quorum being reached; however, it shall be via an executive decision of the presiding chairperson and the Student Government Advisor.

Section 1 – Positions

As outlined in the Articles of Authorization, the Mequon Student Government shall have the following officer positions made available to make up the Executive Board: President, Vice President, Secretary, and Treasurer. Additional positions may be created with a term of up to one (1) year, and must be elected by the General Assembly or appointed by the President.

Section 2 – Chain of Command

The chain of command shall be President, Vice President, Treasurer, and Secretary. In the event the highest ranking officer is not present at a meeting or an event, the next in command shall act in their place making decisions as deemed necessary.

Section 3 – Duties

The Executive Board shall function in an advisory capacity to the President and General Assembly in their policy making besides fulfilling the duties outlined in these Bylaws and as members of the Mequon Student Government. The Executive Board shall help implement programs and plans enacted by the President.

Section 4 – Membership Limitations

No member of the Executive Board shall hold office in any other campus organization besides the Mequon Student Government and affiliated organizations. The Student Government Advisor shall create exceptions to this Section when there are available Student Representatives who are affected by this Section and Executive Board vacancies remain.

Section 1 – President

The Duties of the President are: (a) To preside over all General Assembly and Executive Board meetings; (b) To represent the Mequon student government as an active and voting member of the MATC District Student Senate, unless elected to a non-voting position; (c) To serve a minimum two (2) office hours weekly in the Student Government office or to volunteer their time in the Office of Student Life; (d) To represent the Mequon Student Government at selected events and functions sponsored by the Student Government and/or the Office of Student Life; (e) To call Special and Emergency meetings on an as-needed basis; (f) To work with the Secretary and Mequon Student Government Advisor to create and distribute a meeting agenda at minimum one week prior to all General Assembly, Executive Board, and Executive Council meetings; (g) To perform other administrative duties usually incumbent upon this office, not otherwise stated in these Bylaws.

Section 2 – Vice President

The Duties of the Vice President are: (a) To assume all duties of the President in their absence; (b) To represent the Mequon Student Government as an active and voting member of the MATC District Student Senate, unless elected to a non-voting position; (c) To serve a minimum two (2) office hours weekly in the Student Government office or to volunteer their time in the Office of Student Life; (d) Act as an ex-officio member in all committees. In the event of their absence, they shall receive a report from the committee chair and report to the president of all activities in committee meetings; (e) To serve on the District Events Committee of the District Student Senate as a voting member, following Article VI of the District Student Senate Constitution.

Section 3 – Treasurer

The Duties of the Treasurer are: (a) To maintain accurate records of all financial transactions of the Mequon Student Government; (b) To give an oral and/or written report at minimum once per month at General Assembly, Executive Board, and Executive Council meetings; (c) To serve on the Budgetary Committee of the District Student Senate as a voting member, following Article VI of the District Student Senate Constitution, regardless of if they are chosen as a Senator. (d) To serve a minimum one (1) office hour weekly in the Student Government office or to volunteer their time in the Office of Student Life;

Section 4 – Secretary

The Duties of the Secretary are: (a) Record the minutes and attendance for all General Assembly, Executive Board, and Executive Council meetings; (b) Complete copies of the General Assembly, Executive Board, and Executive Council meeting minutes and distribute them for approval one week prior to the next meeting. Amendments shall be noted at the meeting following approval and changed prior to their submission; (c) File all official Mequon Student Government documents (i.e.: meeting minutes, agendas) in the Office of Student Life within ten (10) days of any meeting; (d) To work with the President and Mequon Student Government Advisor to create and distribute meeting agendas at minimum one (1) week prior to all General Assembly, Executive Board, and Executive Council meetings; (e) Keep a list of Executive Council decisions as they are made; (f) Maintain the calendars in the Mequon Student Government office and post all events related to the Mequon Student Government, and affiliated organizations. (g) Writing and/or typing any lesser, outside correspondence, and/or meeting notices; (h) To serve a minimum one office hour weekly in the Student Government office or to volunteer their time in the Office of Student Life.

Section 1 – Nomination Process

Officers of the Executive Board shall be nominated and elected during the first official General Assembly meeting of the semester. In the event that the Executive Board from the previous semester does not return, the senior most member of the Student Government, as delegated by the Mequon Student Government Advisor shall preside as Chairperson of any official meeting until new officers are elected.

Section 2 – Absentee Nominations

Any Student Representative actively seeking an officer position, who cannot attend a meeting where any Officer Elections would take place, may submit their name for consideration to the Mequon Student Government Advisor prior to that meeting. The President would entertain a motion for their nomination at the appropriate time, and the Student Representative in question, if nominated, would automatically accept their nomination.

Section 3 – Restrictions

Officer nominees must be Student Representatives that meet the requirements as outlined in Articles of Authorization. Nominees must have served a minimum of one (1) semester as a Mequon Student Representative or as a Student Representative at another MATC campus, unless it is determined there is no other Student Representative eligible for a specific position or no nominations are accepted.

Section 4 – Position Limitations

No person shall hold a specific elected office of the Mequon Student Government for more than two (2) consecutive semesters. (i.e.: The President cannot run for the office of President for a third semester; however, they may run during the next set of officer elections.)

Section 5 – Election Deadlines

Officers shall be elected a minimum one week prior to the first scheduled District Student Senate meeting. If scheduling conflicts arise, elections must take place within one week following the first District Student Senate meeting.

Section 6 – Executive Board Vacation; Special Elections

In the event any elected officer of the Executive Board must vacate their position or are removed from office, a Special Election must be held to fill their position at the next scheduled General Assembly Meeting.

Section 7 – Election Scheduling

Officer Elections and Special Elections shall be the final item of business during a designated meeting. Student Representatives who are unable to physically attend must be involved synchronously within half an hour prior to the scheduled end time of a meeting to actively participate and shall give their votes to the Mequon Student Government Advisor at the appropriate time. New positions shall take effect immediately following the adjournment of the meeting.

Section 1 – Standing Committees

The standing committees of the Mequon Student Government as outlined in the Articles of Authorization shall be: Civics, Research and Development, Campus Events, and Community Affairs.

Section 2 – Chairperson Elections

Nominations and elections for committee Chairperson shall follow the same process as Executive Board elections. However, Chairperson Positions do not need to be filled by the first General Assembly meeting. Vacancies shall be handled by the Executive Council until a new Chairperson is elected.

Section 3 – Term Limit

The term of the Chairperson shall be two (2) consecutive semesters. Chairpersons may run for reelection upon their completion of their term.

Section 4 – Subcommittees

Any Chairperson may create subcommittees and appoint a Chairperson with the approval of the President.

Section 1 – Membership

The Executive Council shall consist of the officers of the Executive Board and the Committee Chairpersons.

Section 2 – Duties

The Executive Council shall function as the administration of the Mequon Student Government and is responsible for any official business of the General Assembly.

Section 3 – Voting

Any business requiring a vote by the Executive Council shall allow for each member to have on vote. In the event of a tie, the President shall determine the outcome.

Section 1 – Student Senator Definition

For the definition refer to the District Student Senate Constitution.

Section 2 – Senator Selection

Per the District Student Senate Constitution, the Mequon Student Government President and Vice President shall receive their respective votes. The two Student Representatives, who have held the longest tenure in the Mequon Student Government, and are available to attend the majority of all scheduled District Student Senate General Assembly meetings, shall be appointed automatically to serve as Senators. In the event a Student Representative cannot fulfill these requirements, the next longest tenured Student Representative shall be chosen as Senator. These Senators, and any changes necessary, shall be reported by the President to the District Student Senate Chairperson as soon as they are appointed.

Section 3 – Chain of Command

In the event a Senator has been elected to a non-voting position of the District Student Senate, or has been elected to vote on behalf of the Wisconsin Student Government, the American Student Association of Community Colleges, or as the MATC District Board Representative, the next longest tenured Student Representative shall become Senator in their place to vote on behalf of Mequon Campus.

Section 4 – Automatic Appointments; Senator Limits

Any appointments made by the District Student Senate, the Wisconsin Student Government, or the American Student Association of Community Colleges shall supersede any automatic appointments from the Mequon Student Government. The Mequon Student Government may not have more than five (5) Student Representatives with voting positions in the District Student Senate.

Section 5 – Substitution & Replacement Process

In the event a Senator, voting on behalf of Mequon Campus, cannot attend a General Assembly meeting, it is their responsibility to find a suitable replacement who is an active Student Representative of the Mequon Student Government. The Wisconsin Student Government Governor vote would need to be given to the Lieutenant Governor, and the next highest ranking representative for the American Student Association of Community Colleges would take that vote for their respective positions and cannot be filled by another Mequon Student Representative unless they hold those positions. The MATC District Board Representative vote would need to remain vacant for that meeting. The Senator must inform the elected District Student Senate Chairperson, the Director of Student Life, and any other parties requested by the District Student Senate, as soon as possible of their absence and their replacement. Failure to report a replacement shall result in a loss of that specific vote during the meeting.

Section 6 – Non–Voting Participation

While not mandatory, it is strongly encouraged that Student Representatives, who are not chosen as Senators, try to attend and participate in the District Student Senate General Assembly meetings in a non-voting capacity to have a better understanding of decisions made and voice the opinions of the Mequon Campus students.